Record STMT-WE7A99EAdvisory

The Guideline for Japanese Governments’ procurements and utilizations of generative AI for the sake of evolution and innovation of public administration

Guidelines Institutional policyEastern Asia · JPadopted

This document outlines the provisional translation of Japan's guidelines for government procurements and utilizations of generative AI to boost public administration innovation while securing risk management. It establishes governance frameworks such as appointing Chief AI Officers (CAIOs) in each ministry, setting up an Advanced AI Utilization Advisory Board, and detailing procurement and contract rules including check sheets and user rules.

Summary and content fields are drawn from the document text and are pending editorial review.

Who issued it

Digital AgencyGovernment · JP

Lead issuer

Legal forceAdvisory

Under whose authorityInstitutional policy

Judged fromfull text

Who it governs

National governmentPublic sector bodiesAI developers and providersAI deployers and users

Government officials, IT planners, procurement officers, and system providers working with or within the Japanese government.

Sectors

Public administration · Japanese Government public administration

What the document contains

What's covered

The document covers governance structures, procurement specifications, contract requirements, high-risk AI project assessment axes, and model user rules for deploying generative AI within Japanese government ministries and agencies.

What's missing

It does not provide binding legislative penalties for non-compliance outside of administrative guidelines, nor does it cover private sector regulations outside of government procurement contracts.

Key takeaways

The guideline aims to boost generative AI usage while securing risk management within the Japanese government.
A Chief AI Officer (CAIO) is appointed in each ministry and agency to oversee AI uses, governance, and risk management.
An Advanced AI Utilization Advisory Board and Consultation Desk are established to support high-risk AI projects and share best practices.
The framework provides separate rules and check sheets for CAIOs, planners, providers, and users regarding procurement, contracts, and usage.
Systems handling sensitive fields like national security are excluded from these specific application rules.

Principles it states

Proper risk management while maximizing AI meritsEnsuring security, accountability, and robustness of generative AI systemsEnsuring equality, inclusiveness, and preventing biases and discriminations

Outline

· (1) Purpose and Scheme of this Guideline, etc.
· (2) Promotion of Generative AI in the Government / Formulation of Governance Scheme
· (3) Rules for Procurement and Utilization of Generative AI Systems
· (Reference 1) About Attached Check Sheets (High Risk AI Project Finder, Procurement Check Sheet, Contract Check Sheet)
· (Reference 2) Generative AI User’s Rule (Outline of the “Model User’s Rule”)

IssuedMay 2025

Length1,292 words · 4 pages

FormatNot recorded

Scopenational

How it scores

Pending review

Each score is backed by a quote verified against the document text. Editorial review has not yet confirmed them.

Accountability

4/5

Clear responsibility for AI outcomes

Ensure accountability for the decisions when using generative AI’s outputs as references.

2. Generative AI User’s Rule (Outline of the “Model User’s Rule”)

screening score · 2026-10-23

Fairness

4/5

Non-discrimination and equitable treatment

Ensuring equality and inclusiveness (measures to prevent outputs including biases and discriminations)

Governance Check Points

screening score · 2026-10-23

Human Dignity

0/5

Respect for the inherent worth of persons

screening score · 2026-10-23

Human Oversight

4/5

Humans remain in control of consequential decisions

Whether the use involves the judgment by government staff on output results or not

1. Risk Axes for High-Risk AI Assessments(High Risk AI Project Finder)

screening score · 2026-10-23

Privacy

4/5

Protection of personal data and private life

Proper treatments of personal information, privacy, and intellectual properties

Governance Check Points

screening score · 2026-10-23

Transparency

3/5

Openness about how AI systems work and are used

Verifiability of generative AI systems

Governance Check Points

screening score · 2026-10-23

Enforcement

3/5

Consequences and compliance mechanisms with real force

Providers and Users must properly report risk cases to the CAIO, and providers take appropriate countermeasures.

(3) Rules for Procurement and Utilization of Generative AI Systems

screening score · 2026-10-23

Impact Assessment

4/5

Required assessment of an AI system's risks/impacts before or during use

CAIOs are to find possibly high- risk AI projects from right 4 axes and consult with the Advisory Board.

1. Risk Axes for High-Risk AI Assessments(High Risk AI Project Finder)

screening score · 2026-10-23

Topics

generative_ai public_administration procurement risk_management artificial_intelligence_governance