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Record STMT-WC53A79Advisory

5. Regulating AI: the big picture

5. Regulating AI: the big picture - Victorian Law Reform Commission

Report Institutional policyOceania · AUin force

This research paper makes recommendations for a Victorian government approach to managing records created by or using artificial intelligence technologies. It explores international approaches to regulating AI, existing assessment and documentation tools, and existing Public Record Office Victoria guidance. Finally, it recommends developing general AI topic advice, generative AI guidance focusing on accuracy, and connecting Victorian agencies with useful external assessment resources.

Summary and content fields are drawn from the document text and are pending editorial review.

Who issued it

Victorian Law Reform CommissionGovernment
Lead issuer
Legal forceAdvisory
Under whose authorityInstitutional policy
Judged fromfull text

Who it governs

Public sector bodiesNational governmentRegulatorsResearchers and academics

This document is for Victorian government public offices, information managers, and policy makers looking to understand recordkeeping obligations and approaches for artificial intelligence.

Sectors
Public administration · government recordkeeping

What the document contains

What's covered

The document covers international regulatory frameworks for artificial intelligence, common types of AI and their recordkeeping implications, risks and harms associated with AI use, and recommendations for developing Victorian government recordkeeping guidance and policies.

What's missing

The document does not provide binding legislation or enforceable legal standards, as it is a research paper making recommendations to inform future advice.

Key takeaways
  • The paper outlines international regulatory approaches from the EU and the US to inform Victorian recordkeeping practices.
  • Different types of AI present distinct recordkeeping challenges, ranging from automated decision transparency to generative AI accuracy and hallucinations.
  • Public Record Office Victoria needs new policy advice specifically covering generative AI to ensure accurate capture of business records.
  • Existing global frameworks and assessment tools can be utilized by Victorian government agencies as external resources.
  • A multi-disciplinary and collaborative approach is necessary to manage records of AI across the Victorian government.
Principles it states
Community BenefitFairnessPrivacy and SecurityTransparencyAccountability
Outline
· Executive Summary
· Introduction
· AI Technologies and Recordkeeping
· Regulatory Frameworks and AI
· An approach to AI and Recordkeeping in Victoria
· Conclusion
· Appendix One: Common Types of AI
· Appendix Two: Risks and Harms and their Mitigation
· Appendix Three: Good Recordkeeping and AI
· Appendix Four: Ethical Principles and Recordkeeping
· Appendix Five: Glossary
· Appendix Six: References
Issued17 October 2024
Length9,762 words
FormatNot recorded
Scopesubnational

How it scores

Pending review

Each score is backed by a quote verified against the document text. Editorial review has not yet confirmed them.

Accountability

3/5

Clear responsibility for AI outcomes

Be transparent and accountable regarding ownership and responsibility in relation to all types of AI used.

Appendix Three: Good Recordkeeping and AI

screening score · 2026-10-23

Fairness

3/5

Non-discrimination and equitable treatment

Use of AI will include safeguards to manage data bias or data quality risks, following best practice and Australian Standards

Appendix Four: Ethical Principles and Recordkeeping

screening score · 2026-10-23

Human Dignity

0/5

Respect for the inherent worth of persons

screening score · 2026-10-23

Human Oversight

3/5

Humans remain in control of consequential decisions

Human alternatives, consideration, and fallback: You should be able to opt out, where appropriate, and have access to a person who can quickly consider and remedy problems you encounter.

USA

screening score · 2026-10-23

Privacy

3/5

Protection of personal data and private life

Data privacy: You should be protected from abusive data practices via built-in protections, and you should have agency over how data about you is used.

USA

screening score · 2026-10-23

Transparency

4/5

Openness about how AI systems work and are used

Generative AI technologies are to comply with the following transparency measures: o Disclose that the content was generated by AI.

European Union

screening score · 2026-10-23

Enforcement

1/5

Consequences and compliance mechanisms with real force

PROV has advice covering decision making and AI in the Approval Processes Policy.

Victoria

screening score · 2026-10-23

Topics

artificial_intelligence recordkeeping government_policy risk_management transparency victoria